Names and Geographical Area
Section 1. This Chapter shall be known as the Central California Chapter of the International Public Management Association for Human Resources or IPMA-CCC.
Section 2. The geographical area covered by this Chapter shall include the Counties of Stanislaus, Merced, Tuolumne, Mariposa, Fresno, Tulare, Kings, Madera, San Joaquin, Calaveras and surrounding areas in Central California.
As a non-profit organization the objectives of this Chapter shall be as follows:
Section 1. To provide and identify a forum and meeting ground for persons engaged in personnel administration throughout the geographical area covered by this Chapter to discuss their current problems and to provide a medium for mutual self-improvement.
Section 2. To implement the objectives and program of the International Public Management Association for Human Resources within the Chapter area, which are as follows:
Section 3. To explain and interpret the objectives and methods of personnel administration to the general public, civic groups, public officials and public employees, and private employers and employees within the Chapter area.
Section 4. To encourage and facilitate cooperative action among public sector and private sector employees within the Chapter area on personnel problems of mutual concern.
Section 5. The activities of the IPMA-CCC shall be non-political, non-sectarian, and non-profit. No part of the net earnings of the Chapter shall inure to the benefit of, or be distributable to its Board Officers, members, or other private persons, except that the Chapter shall be authorized and empowered to payable compensation for services rendered and to make payments and distributions to further the purposes of the Chapter. No substantial part of the activities of the Chapter shall be the carrying on of propaganda and the Chapter shall not participate in any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these articles, the Chapter shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501 (c) (6) of the Internal Revenue code of 1954.
Section 6. On the event of dissolution of the Chapter or the discontinuation of its activities, the Board shall, after making payment of all the liabilities of the Chapter, dispose of all of the assets of the Chapter to one or more organizations (under Section 501 (c) (3) or (6) of the Internal Revenue Code of 1954) and that further the aims of the Central California Chapter of the International Public Management Association for Human Resources.
Section 1. Membership in this Chapter shall be open to any person regardless of race, religion, color, sex, age, creed, national origin, disability, sexual preference, genetic information, or pregnancy, who is in support of the objectives and programs of this Chapter and who is interested in improved personnel administration subject to the membership qualifications contained in this Article.
Section 2. Types of Membership: There shall be three types of membership in this Chapter: Full, Student and Honorary.
Section 3. Any person wishing to become a member of this Chapter shall complete and sign a membership application form provided by the Chapter and must submit the application to any Board member of the Chapter. Membership shall become effective upon payment of dues.
Section 4. Upon nomination by the Board and a majority vote of the members present at a Chapter meeting, persons of acknowledged eminence for their contribution to personnel administration may be elected to Honorary/Life Member status in the Chapter.
Section 1. Chapter dues for members shall be established annually between April 1st and June 30th by the Board. Honorary/Life members shall be exempt from payment of dues. The annual rate will be recorded in the meeting minutes and will be adopted effective July 1. The annual rate will be recorded in the meeting minutes and will be adopted effective July 1 with the approval of the minutes at the next scheduled meeting.
Section 2. The membership year for dues and other purposes shall be from July 1st to June 30th. Dues shall be prorated to the nearest quarter from date of acceptance of application for new members.
Section 3. Non-payment of dues shall be deemed a resignation from the Chapter.
Section 4. There is a reduced fee for early bird payment of dues by the 15th of August and a three-month grace period during which a member shall not be terminated for non-payment of dues. If payment is not received within the grace period (by September 30th), the membership shall be automatically terminated.
Members of the Board
Section 1. The management of the Chapter’s affairs and the development and guidance of its program of activities shall be the responsibility of the Board of Directors of the Chapter, for the purposes of the By-Laws referred to as the Board. The Board shall consist of the Chapter officers, the immediate past president, together with up to seven additional Board members who shall be members in good standing nominated and elected from the Chapter membership.
Section 2. The officers of this Chapter shall consist of a President, a Vice-President, a Secretary and a Treasurer. Officers shall be nominated and elected by the members in good standing of this Chapter before the start of the fiscal year.
Section 3. At least ninety days prior to the expiration of the terms of the Board, the President shall appoint a nominating committee of three members of which one shall be the immediate Past President. The President shall inform all members of the appointment of the Committee of their charge and the time frame in which their duties are to be accomplished.
Section 4. The nominating committee shall present to the Chapter members its nominations of the Chapter officers and Board members at the annual election. At that time additional nominations may be submitted from the floor. The report of the nominating committee and any additional nominations from the membership shall be voted on by the Chapter membership.
Section 5 All members of the chapter shall have a voice and a vote in the affairs of the Chapter. On matters calling for a decision by the Chapter membership, voting shall be by voice or by ballot as the members may determine. Voting for the slate of officers and the board members will be by ballot.
Section 6. The term of officers and members of the Board shall be for one year beginning July 1st or until their successors have been elected and installed.
Duties of Board Members
Section 1. The President shall create the agenda and preside at all meetings of the Chapter and of the Board. The President shall appoint the nominating committee, together with such other committees as the President or the Board may deem necessary or appropriate for carrying on the activities of the Chapter. The President shall be ex-officio member of all Committees. The Secretary shall also submit an annual report of the Chapter’s activities to the Chapter membership and to the International Public Management Association of Human Resources. (IPMA-HR).
Section 2. In the absence of or temporary incapacity of the President, the Vice President shall exercise the functions covered in Section 1 of this Article and serve as Board liaison with the chairs of any committees appointed by the President.
Section 3. The Vice President shall serve as chair of the Program Committee with responsibility for developing the schedule and coordinating speakers for Chapter meetings.
Section 4. The Secretary shall be responsible for maintaining an up-to-date membership record and mailing list; for publishing the membership directory and other non-financial records of the Chapter, and for notifying members of Chapter meetings.
Section 5. The Treasurer shall be responsible for the receipt, custody and disbursement of Chapter funds, subject to the control and review of the Board. The Treasurer shall prepare and submit to the members an annual financial report and shall submit such other reports to the Board as the Board may require. The President shall bi-annually appoint an auditing committee of three members who are not current officers of the Chapter, to audit the Treasurer’s accounts, and the report of this committee shall be attached to the minutes when submitted.
Section 6. The Board shall meet at the call of the President, such meetings to be held at least every three months. Board meetings shall be for the purpose of reviewing the activities of the Chapter, developing plans for the future activities and for considering other matters brought to the attention of the Board by the Chapter officers or by the Chapter membership. The individual Board members may be assigned responsibility for special projects or major activities for that term of office.
Section 7. The immediate Past President shall attend board meetings to provide counsel and advice and is a voting member of the Board. The immediate Past President will be a member of the Nominating Committee.
Section 8. If any members of the Board shall resign or be unable to discharge the duties of their office, the Board shall meet and select one of the members of the Chapter who meets the requirements of the office to fill the unexpired portion of the term.
Section 1. Regular meetings of the Chapter shall be held approximately every three months with no less than four meetings per year. The President shall set the time and place of Chapter meetings, and the Secretary shall notify the members.
Section 2. At any meeting held for the purpose of transacting Chapter business, a quorum shall consist of at least 20 percent of the members of the Chapter. If there is not a quorum present, official business may be conducted either by mail, email or phone.
Section 3. The meetings and proceedings of the Chapter shall be regular and controlled according to Parliamentary Procedure except as may be otherwise provided by these By-Laws.
Section 1. Proposed amendments to these By-Laws may be initiated by action of the Board or upon written petition signed by at least 25 percent of the Chapter members in good standing. Amendments initiated by petition shall be addressed to the President for submission to the Chapter membership.
Section 2. Proposed amendments shall be transmitted by the Secretary to the members in writing at least thirty days in advance of the date on which they are to be voted on by the members. In the case of proposed amendments initiated by petition, the text of the amendment may be accompanied by the recommendation of the Board.
Section 3. The affirmative vote of two-thirds of the members voting shall be necessary for the adoption of any amendment to these By-Laws. Amendments shall become effective immediately upon adoption (following review by IPMA-HR), unless otherwise specified in the amendments.
Section 4. The President shall submit the proposed amendment(s) to the Secretariat of the International Public Management Association of Human Resources with a request that the proposed By-Law change(s) be reviewed for conformity with policies of the International Public Management Association of Human Resources as established by the Executive Council.
Section 5. Any amendments to these By-Laws deemed by the Executive Council to be in conflict with the objectives or policies of the International Public Management Association of Human Resources shall be referred back to the Chapter membership.
These By-Laws shall be submitted following adoption by the group organizing itself as a Chapter for approval by the Executive Council of the International Public Management Association of Human Resources and shall become effective upon approval by the Executive Council.
Adopted August 21, 2018